[dropbox]

About the University of Stirling File Drop Service...

University of Stirling File Drop is a service which makes it easy to send and receive files of up to 2.0 GB between members of the University (Staff and Students), and between the University and the outside (3rd Parties), without using email which often has tight restrictions on the size of attachments. The following transfers are possible:

  From To
Staff Student Third Party
  Staff      
  Student      
  Third Party      

 

Staff and Students

 

Log in with your Stirling Username and password to send files to anyone, in or out of the University.

Start by logging in, and then click the 'Drop-off'button.

 

If you want someone outside the University to send you some files, you can use the service to send a request to them. This makes the sending process easier for the other person because they then don't have to pass any tests to prove who they are.

Log in, and then click the 'Request a Drop-off' button.

 

3rd Party

 

You cannot log in, but you can still send files to people in the University if you know their email address.

Start by clicking the 'Drop-off' button on the File Drop home page.


NOTE that files are automatically deleted from University of Stirling File Drop 14 days after you upload them, so you don't need to manually clean up.

Further Information

There are two distinct kinds of users that will be accessing the University of Stirling File Drop system: inside users, who are associated with the University running the service, and outside users, which encompasses the rest of the Internet.

An inside user is allowed to send a drop-off to anyone, whether he or she be an inside or outside user. An outside user is only allowed to send a drop-off to an inside user. That prompts the question: what is a drop-off?
drop-off: one or more files uploaded to the University of Stirling File Drop as a single item for delivery to one person or multiple people.
There are two ways in which a user can dropoff multiple files at once:
  • Attach each file individually on the dropoff page
  • Archive and compress the files into a single package and attach the resulting archive file on the dropoff page. There are many ways to archive and compress files:
    • Mac users can select the files in the Finder and Compress (see the File menu)
    • Windows users can create a "compressed folder" or use WinZip
    • Linux/Unix users, give the zip utility a try
Creating a Drop-off
When a user creates a drop-off, they enter some identifying information about themself (name, organisation, and email address); identifying information about the recipient(s) (name and email address); and choose what files should be uploaded to make the drop-off. If the files are successfully uploaded, an email is sent to the recipient(s) explaining that a drop-off has been made. This email also provides a link to access the drop-off. Other information (the Internet address and/or omputer name from which the drop-off was created, for example) is retained, to help the recipient(s) check the identity of the sender.

Making a Pick-up
There are two ways to pick-up files that have been dropped-off:
  • All users can click on the link provided in the notification email they were sent.
  • An inside user, once logged-in to the system, can display their "Inbox" which is a list of all drop-offs waiting for them. Once logged-in, an inside user is able to access drop-offs without needing the email message.
When viewing a drop-off, the user will see quite a few things:
  • The list of files that were uploaded
  • The sender and recipient information that the sender entered when the drop-off was created
  • The computer name and/or address from which the drop-off was created
  • Optionally a list of pick-ups that have been made
The recipient has 14 days to pick-up the files. Each night, drop-offs that are older than 14 days are removed from the system.

Please note that the uploaded files are scanned for viruses, but the recipient should still exercise as much caution in downloading and opening them as is appropriate. This can be as easy as verifying with the sender mentioned in the notification email that he or she indeed made the drop-off. One can also check the computer name/address that was logged when the drop-off was created, to be sure that it is appropriate to the sender's Internet domain; IP addresses can be faked, though, so the former identity verification is really the most reliable.


Resumable Downloading of Files

Most web browsers support resumable downloads. Imagine this scenario: you're sitting at your local coffee shop, downloading a 100 MByte PDF that a student uploaded to University of Stirling File Drop for you. Suddenly, someone a few tables away starts watching the latest movie trailer (well, attempting to, anyway) and your wireless connection drops — you were 95MB into the download, and now you have to start over! Not so, if your browser supports resumable downloads; in which case, the browser requests only the remaining 5MB of the file.

University of Stirling File Drop features support for the server-side components of resumable download technology under the HTTP 1.1 standard.